Whether they are in route sales, pre-order, delivery or equipment service, many companies want to consolidate their operational route accounting functions and activities into one seamless and efficient integrated software system. They want the data to be collected, shared and accessed across departments. They dream of an operational route accounting ERP software solution that facilitates the streaming and distribution of company-wide information on every desktop and mobile device.
ERP stands for Enterprise Resource Planning. Companies in food and beverage distribution and equipment service management benefit greatly from a well-designed operational route accounting ERP solution. Food and Beverage companies (both in perishable and non-perishable food ) and equipment service companies require software for both operation and accounting. The software organizes deliveries, manages direct store delivery (DSD) as well as equipment service and repair from beginning to end.
Yet often a company’s wish for an ERP solution remains a dream. Although the operation may have outgrown the existing software, leadership is often uncertain how to locate a trustworthy vendor, how to find the right software fit, how to budget for it, and ultimately how to successfully implement an ERP solution that integrates the company’s disparate software products into a unified whole.
For sure, a correctly chosen ERP solution solves the problems of disjoined and fragmented software processes by creating a coherent, efficient, and reliable software environment with enormous benefits. It runs the entire business operation from beginning to end: from the making of goods and products, to customer ordering, warehousing, truck loading, routing, servicing, delivering, invoicing, billing, and collecting, encompassing all operational and accounting functions into a coherent whole. Yet despite the numerous benefits, many companies do not overcome the initial challenges that accompany the search and implementation of new software.
The following discussion aims to help companies in the discernment process. It presents three major benefits of ERP software and elaborates on three frequently encountered challenges that companies face when they search and implement an ERP solution.
We begin the discussion with three major benefits of ERP software: (1) it unifies a company’s disparate systems, (2) it automates the entire data flow, and (3) it constantly disseminates all data modifications and updates throughout a company’s operation.
Then the article considers three obstacles that often discourage companies from making their ERP dream a reality: (1) companies must find the right software partner, (2) they need to review their current business processes, and (3) they have to deal with the cost factor. But first, let us look into the considerable benefits of ERP software, ultimately, trumping any challenges.
One Unified Company-Wide Software System
A chief benefit of an ERP solution is the software’s power of integrating every task systematically and comprehensively into one company-wide system. This happens because every daily, weekly or monthly function is programmed within the software, which enables every task to become part of the unified system.
As an end-to-end solution, ERP software eliminates any patch-work software as well as data imports or exports outside of the unifying ERP solution. ERP software brings together all functions and activities into one single system so that every single data entry point flows into a unified chain of events that is communicated across all departments.
The integrated data flow makes it possible that the constantly changing data information is accessible wherever it is needed in the company. Once all data is unified, any previously disparate systems become superfluous. Spreadsheets and piles of papers become a distant memory. The ERP solution makes double entries obsolete because the entire data flow becomes part of one integrated software solution.
In other words, ERP software makes the entire operation streamlined, efficient, and error-free. It reduces staff time and provides superior organization, timeliness, performance, and productivity at all department levels. As one unified solution, ERP software establishes professionalized business routines as well as accountability and accessibility throughout the company.
Automated Data Flow Company-Wide
Another benefit of ERP software relates to the automated data flow that ERP software manages throughout the entire operation. As a result of the automated data flow, a company using ERP software professionalizes its business routines because data across departments is fully reliable and accessible at all times and from all places.
This kind of constantly updated information flow is hard to maintain without ERP software which handles the numerous and constant data updates, modifications, and additions occurring daily in companies of food and beverage distribution and equipment service management. Entry mistakes disappear, as do imports and exports or spreadsheets. Lag time vanishes, and data updates are automatically distributed throughout the system. The automated process guarantees the absolute correctness of the data.
The automated data flow assures that all delivery and service processes occur company-wide. They transpire “behind the scenes” of the ERP software specifically designed to manage the complex and varied transactions without any interruptions of the operational flow.
As such, ERP software secures the latest detailed and constant information on goods delivered, services rendered, trucks loaded, and warehouses replenished. ERP software automates complex operational and accounting processes and brings efficiency and monetary savings on all levels.